Lawson Her VisionProject brief

Lawson Her Vision · Creative Production

Premium 50th Birthday Celebration Video

Creative Production Project Brief

A premium commission for Nex Gen Visuals: a personal, polished celebration video built from contributions from friends and family, delivered for a 50th birthday.

Project
Premium 50th Birthday Celebration Video
Freelancer
Nex Gen Visuals
Commissioned by
Lawson Her Vision (LHV)
Coordination
info@lawsonhervision.com
Completed video due
Monday 7 December 2026
Final corrections and closeout
Wednesday 9 December 2026
Total freelancer fee
£200

Key dates

Portal live and tested
Monday 9 November 2026, 12 noon UK time
Submissions close
Monday 30 November 2026, 12 noon UK time
Song delivered to the editor
By Monday 30 November 2026
Review cut supplied to LHV
Friday 4 December 2026
Completed video delivered
Monday 7 December 2026
Final corrections and closeout
Wednesday 9 December 2026
Send your responseEmail Lawson Her Vision
1

Project purpose

Create a professionally edited, emotionally engaging video celebrating the celebrant’s life, relationships, memories and 50th birthday.

Friends and family will contribute photographs and recorded messages through a submission portal provided by Nex Gen Visuals.

The finished video should feel personal, polished and thoughtfully produced, combining meaningful storytelling with high-quality editing.

2

Premium scope

The agreed production includes:

Included in the £200 commission

  • A working submission portal.
  • Up to 40 contributed video messages.
  • Photographs supplied by friends, family and the client.
  • A finished celebration video of up to 10 minutes.
  • An agreed visual style or theme.
  • Advanced editing, tasteful animation and effects.
  • Integration of the personalised AI song supplied by the client.
  • Client review and the correction window described below.
  • Final downloadable video delivery.

A note on the fee

The £118 shown on the reference artwork is a package reference, not the agreed freelancer payment. The freelancer fee for this commissioned project is £200. Nex Gen Visuals is not required to compose the AI song.

Confirm at appointment

Confirm the photograph allowance, upload limits and expected final duration with LHV at appointment. Do not impose undisclosed limits after contributors have been invited.
3

Submission portal

The portal must be live, tested and ready to share by Monday 9 November 2026 at 12 noon, UK time. Submissions remain open until Monday 30 November 2026 at 12 noon, UK time — a minimum of three full weeks for uploads.

Contributors must be able to

  • Read a clear introduction and instructions.
  • Enter their name and relationship to the celebrant.
  • Upload videos and photographs.
  • Add optional captions, dates or background information.
  • See the submission deadline.
  • Receive a clear confirmation after a successful upload.

Organiser view must show

  • Contributor names.
  • Files received.
  • Submission dates.
  • Upload problems.
  • Missing information.
  • Download access for production.

Guidance to include

  • Recording in a quiet place with good lighting.
  • Keeping messages approximately 10–20 seconds where possible.
  • Speaking clearly.
  • Uploading original files rather than compressed screenshots or recordings.
  • Avoiding background music that makes speech difficult to hear.

Messages may be shortened

Explain that messages may be shortened to fit the finished video. Up to 40 submissions does not mean that every message can appear in full within 10 minutes.

Privacy and testing

Contributors must not be able to browse other people’s submissions. Keep the project private and suitable for a surprise celebration. Test the complete upload process on a phone and computer before sharing the link — a page that looks finished but cannot reliably receive files does not meet the milestone. If the portal cannot be ready on 9 November, notify LHV immediately; any revised schedule must preserve three full weeks for contributions and be agreed before invitations are sent.
4

Creative direction

Agree the theme with the client through LHV before substantial editing.

Suggested structure

  1. 1A strong personalised birthday opening.
  2. 2Early memories and important life moments.
  3. 3Family, friendships, achievements and personality.
  4. 4Selected messages from loved ones.
  5. 5An emotional closing birthday tribute.

Accuracy

Use the client’s information to tell the story accurately. Do not invent life events, relationships or achievements.

The editing should include

  • Thoughtful selection and sequencing.
  • Clean cuts and purposeful transitions.
  • Consistent titles and typography.
  • Appropriate colour and exposure correction.
  • Improved speech clarity where possible.
  • Balanced music and voice levels.
  • Photo movement and animation where useful.
  • Accurate names and captions.
  • A coherent ending.

AI and animation

AI and animated features may be used where they improve the result. Preserve the authenticity of people and memories. Obtain specific approval before animating a real person’s likeness or creating synthetic speech. Avoid excessive effects that distract from the tribute.
5

Personalised AI song

The client will supply the finished song. Request it by 23 November, with final delivery no later than 30 November. Flag any missing or unsuitable audio promptly.

Nex Gen Visuals must

  • Request the audio file during onboarding.
  • Confirm its length and quality.
  • Agree how it fits into the edit.
  • Balance it beneath spoken messages.
  • Use it prominently where appropriate without obscuring speech.
6

Roles and responsibilities

Project coordination runs through info@lawsonhervision.com. Feedback reaches the editor consolidated through LHV.

Nex Gen Visuals

  • Providing and testing the portal.
  • Clear contributor instructions.
  • Monitoring incoming files.
  • Identifying corrupted or unusable uploads.
  • Organising and backing up project materials.
  • Planning the story and visual approach.
  • Professional editing and audio mixing.
  • Integrating the supplied song.
  • Delivering review and final versions on time.
  • Completing agreed corrections.
  • Secure final handover.

Lawson Her Vision

  • Coordinating the client relationship.
  • Confirming the scope and creative direction.
  • Passing on client decisions and consolidated feedback.
  • Reviewing milestone evidence.
  • Paying the two agreed invoices.

Client or nominated organiser

  • Sharing the upload link.
  • Encouraging friends and family to contribute.
  • Supplying accurate names and background information.
  • Selecting the theme.
  • Providing the AI song.
  • Confirming permission to use supplied material.
  • Returning consolidated feedback promptly.
7

Production timetable

Dates and required work and outputs:

9 NovemberPortal tested and live by noon; upload instructions supplied
9–15 NovemberContributions open; theme and story outline agreed
16–22 NovemberCheck incoming files; flag upload problems; begin organising usable material
23–29 NovemberPrepare the edit structure; confirm names and captions; request final contributions
30 NovemberSubmissions close at noon; complete asset inventory and identify missing essentials
1–3 DecemberAssemble the full edit, integrate the song and complete the first quality checks
4 DecemberSupply a complete review cut to LHV
5 DecemberReceive consolidated client feedback through LHV
6 DecemberApply agreed feedback and complete final quality checks
7 DecemberDeliver the completed, presentation-ready video
8–9 DecemberResolve agreed snags and issue any corrected final export
9 DecemberConfirm closeout and submit the remaining £100 invoice
Late submissions after 30 November require agreement. Do not promise their inclusion if they would jeopardise the final deadline.
8

Progress reporting

Send a short update to info@lawsonhervision.com every Friday: 13 November, 20 November, 27 November, 4 December.

Each update must include

  • Number of video messages and photographs received.
  • Portal or file problems.
  • Production work completed.
  • Missing information or decisions.
  • Next steps.
  • Whether delivery remains on schedule.

Confidentiality

Notify LHV immediately of any issue threatening the deadline. Keep communication and project records professional and confidential. Do not publish client material or use it in a portfolio without explicit permission.
9

Review and snagging

Include one consolidated creative-feedback round following the 4 December review cut, and a correction window on 8–9 December.

Snags include

  • Incorrect names or captions.
  • Missing agreed material.
  • Audio problems.
  • Broken transitions.
  • Export or playback faults.
  • Other failures to follow the approved brief.

Scope of the correction window

New themes, additional videos or major restructuring after approval require a separate agreement. The agreed closeout date is Wednesday 9 December 2026 — two calendar days after the 7 December delivery. Extending the correction window to three full days requires an agreed closeout date of 10 December.
10

Final delivery and quality

Deliver:

Delivery pack

  • A downloadable MP4 in at least 1080p, subject to source quality.
  • A version suitable for the client’s confirmed playback equipment.
  • A clearly labelled final file.
  • Any corrected final export.
  • A secure delivery link.

Before delivery, watch the entire exported video and check

  • Names and captions.
  • Audio clarity and music balance.
  • Image quality and framing.
  • Timing and transitions.
  • No unintended watermarks or placeholder material.
  • Successful playback and download.
Confirm playback requirements during onboarding. Default to a landscape presentation format unless the client agrees otherwise.
Do not guarantee restoration of poor-quality source material. Flag limitations early and request replacements where feasible.
12

Confidentiality and file handling

  • Use secure storage and restrict access to the production team.
  • Do not make contributor uploads publicly accessible.
  • Confirm the file-retention and deletion period with LHV before invitations are sent.
  • Keep materials available through final acceptance and handover.
  • Use project assets only for this commissioned video unless additional permission is given.
11

Fee and invoices

Total fee: £200. This includes the portal, agreed editing, effects, production tools, exports and specified revisions. Any additional charge requires prior written LHV approval.

Payment 1 — £100

Invoice LHV on confirmed appointment, before work begins.

Payment 2 — £100

Invoice LHV on 9 December 2026, following completion of agreed snag corrections and final handover.

Payment timing

LHV will send payment within 48 hours of receiving a valid invoice for the approved payment. Invoice LHV, not the end client.

Invoices must include

  • Freelancer or business name.
  • Invoice number and date.
  • Project name.
  • Payment stage.
  • Amount.
  • Payment details.
  • Applicable VAT information, if relevant.
13

Acceptance

Please choose one response and send it. Your response goes straight to Lawson Her Vision.

Selected response
Work begins after LHV agrees any revisions in writing. If you are accepting, invoice £100 on confirmed appointment to info@lawsonhervision.com.

Lawson Her Vision

Creative Production Project Brief · Nex Gen Visuals · Coordinated by info@lawsonhervision.com. Completed video due Monday 7 December 2026; final corrections and closeout Wednesday 9 December 2026. Total freelancer fee £200.